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BOD_Minutes_2013_11_01

MINUTES OF THE HUNGARIAN MEDICAL ASSOCIATION OF AMERICA BOARD OF DIRECTORS MEETING
2:00 PM, NOVEMBER 1st, 2013, HELMSLEY’S SANDCASTLE HOTEL, SARASOTA, FLORIDA
Voting  BOD  members  present: Total  votes  10  (plus  Presidential  tie-­‐breaker)
G.  Baffy,  T.  Krisztinicz,  G.  Acs,  I.  Harangozo,  A.  Varga,  A.  Khoor,  T.  Lajos,  Z.  Garami,  P.  Leidl,  L.  Toth
Advisory  Board  President:  I.  Somkuti
Advisory  Board  Members:  I.  Krisztinicz,  A.  Matolcsy,  K.  Kismartoni,  P.  Forbath
Alternate  members  present:  Z.  Gombos,  M.  Justin
Also  present:  I.  Stadler,  A.  Stadler,  S.  Mechtler,  G.  Kovacs,  L.  Csathy
Agenda  Item Presenter Discussion Action  Needed Responsible
Member
I.  Presidential  Address Baffy Dr.  Baffy  reported  that  both  the  scientific  and
cultural/social  events  were  highly  successful.  He  heard
no  complaints  but  only  good  remarks during  the  week.
However,  many  people  approached  him  with  ideas  to
improve  the  conference.  Dr.  Akos  Koller  approached  him
with  the  idea of  having  a  joint  meeting  with  Hungarian
medical  associations  of  various  specialties (i.e.  family
medicine)  and  to  organize a  session  at  our  Annual
Meeting together  with  them.  In  addition,  we  may  also
consider  participating  at  their  meetings  in  Hungary,
which  would  provide  us  a  great  opportunity  to  advertise
the  HMAA in  Hungary. He  also  suggested  that  in  addition
to  our  website,  we  should  consider  having  a  printed
brochure  which we  can  distribute  at  various  medical
events  in  Hungary.
Talk  to  Marcel  Pop
about  student  exchange
program  issues
Baffy2
Dr.  Baffy  further  reported  that  with  the  potential  money
from  our  pending  grant  application  we  can  improve  our
website  and  integrate  the  Hungary  Chapter  website  in
the  main  HMAA  site  in  order  to  make  a  statement  that
we  are  one  organization.
Dr.  Baffy  reported  that  he  received  many  comments
from  the  students  regarding  the  student  exchange
program,  stating  that  communications  of  the  program
does  not  seem  to  function  well.  They  emphasized  that
that  there  are  major  differences  in  the  awareness  of  our
program  between  universities.  While  students  at  Pecs
receive  newsletters  on  email  and  Facebook  (thanks  to
the  work  of  Gabor  Horvath),  students  at  Semmelweis
know  very  little  about  the  program.    This  means  that  the
pool  of  students  applying  or  our  program  is  smaller  than
it  could  be.  In  fact,  although  we  have  filled  all our
positions  this  year,  the  number  of  applicants  decreased
compared  to  years past.  The  BOD  agreed  that  we  should
have  similar  communication  to  students  and  advertising
our  programs  at  all  Hungarian  medical  schools.  Dr.  Baffy
noted  that  he  will  visit  Hungary  in  the  near  future  and
will  meet  with  Marcel  Pop,  director  of  the  foreign
programs  office  at  Semmelweis  to  address  these  issues.
Dr.  S.  Mechtler  suggested  that  we  should  consider
putting flyers  about  our  program  on  the  Facebook  pages
of  the  Hungarian  universities.  Dr.  Csathy noted  that  the
Hungary  Chapter  has  several  student  representatives  at
every  Hungarian  medical  school  and  that  the  Hungary
Chapter and  our  program  are  present  on  the  websites  of
the  universities  as  well  as  on  the  website  of  the  MOK.
They  are  also  in  contact  with  the  international  programs
office  at  each  university.3
II.  Secretary’s  Report Acs The  date  and  time  of  the  spring  2014  BOD  meeting  will
be  May  17,  12:00  noon  at the  Conference  Room,  Dent
Institute,  Buffalo,  NY.
None N/A
III.  Program  Report             I.  Stadler Dr.  Stadler  reported  that  originally  we  had  63  lectures;
however,  with  4  cancellations we  ended  up  having  59.
The  quality  of  the  lectures  was  very  good,  all participants
have  enjoyed  them.  He  noted  that  the  student  lectures
were  of  very  high  quality.  We  will  continue  the
multidisciplinary  conference  style  in  the  future.  Although
there  was  a  prior  proposal  that  we  should  have  a
separate  session for  the  students,  this  year  we  had  many
student presentations  on  very  diverse  topics,  so  he made
the  decision  to  put  them  in  their  respective  sections.  This
approach  worked  well  and  the  students  received  many
questions  after  their  presentations.
Dr.  Stadler  reported  that  we  will  keep  the  same general
title  for  the  meeting next  year.  He plans a  session  on
recent  technical  advances in  medicine,  i.e.  remote
robotic  surgery.  He  also  asked  for  more  suggestion for
topics.  He  stressed  that  we  need to  be  more  adherent  to
the  abstract  submission  deadline.
The  date  for  the  next  Annual  Scientific  Meeting  is
October  26 – 31,  2014.
Dr.  Stadler  proposed  that  Szilard  Kiss  should be  named
associate  program  chair  to help  him  organize the
scientific  program. The  BOD  agreed.
Dr.  Somkuti asked  Dr.  Stadler  to  send  out  the  “Call  for
Abstracts”  earlier  this  year  and  at  the  same  time  strongly
encouraged online  submission of  the  abstracts.
Report  of  detailed
expenses  for  various
functions
Ribbons  for  the  badges
of Sustaining  Members
and  Officers
Inclusion  of  the  list
members  donating  to
the  HMAA  in  the
Program  Book
Dr.  Harangozo
Dr.  Acs,  Dr.
Stadler,  Dr.
Harangozo
and  BOD
Dr.  Stadler,  Dr.
Harangozo4
Dr.  Somkuti  noted  that  Dr.  Hatchigian  have  again
donated  $1,000  to  the  HMAA.  He  revisited  the  issue  of
donation  to  the  Association  and  urged  members  to  do
so.  He asked  whether  the  BOD  could  make
recommendations  for  a  certain  amount  of  donation.
Following  a  discussion  the BOD  decided  that  the  amount
should be  left  to  individual  members.  It  was  noted  that
there  is  an  option  to  donate  to  the  HMAA  on  our website
and  that  donations  to  the  HMAA  are  tax  deductible.  Dr.
T.  Krisztinicz  pledged  $2,000  donation to  the  Association.
He  also  suggested  that  the  use  of  the  donations  coming
in  during  the  year  should  be  decided  on  the  spring  BOD
meeting.
Dr.  Acs  suggested  that  those  who  donate  should  be
named  Sustaining  Members  of  the  HMAA  and  have  a
ribbon  on  their  badge stating  that  status  on  the  Annual
Meetings.  It  was  suggested  that  we  also  should  have
ribbons  for  officers  and  BOD  members.  The  BOD  agreed.
Dr.  S.  Mechtler  suggested  that  we  should  include  the
names  of  people  donating  to  the  HMAA  in  the  program
book,  maybe  with  ranges of  donations. The  BOD  agreed.
Dr.  Harangozo  proposed  that  he  will  send  out  a  detailed
expense  report  for  the  various  functions  to  BOD
members to  better  understand  the  finances  of  the
meetings. At  the  same  time  he  also  emphasized  the
importance  of  good  communication between  BOD
members.
IV.  New  Business Dr.  Baffy suggested that  we  have a strategic  planning
meeting to  discuss  the  goals  of  the  HMAA  for  the  next
five  years. Dr.  T.  Krisztinicz  also  supported  the  idea  to
form  a  smaller  group  of  people  who  would  meet  before
Strategic  planning
report
Strategic
Planning
Committee5
the  spring  BOD  meeting  to  outline a  strategic  plan  for  the
organization  and  proposed  that  this  committee  should
submit  a  written  report  to  the  BOD  for  the  next  meeting.
It  was  decided  that  the  committee  will  include  at  least,
but  will  not  be  limited  to,  the  President,  President-­‐Elect,
immediate  past  President,  Secretary  and  Treasurer.
It  was  suggested  that  we  should  have  an  event  at  the
Annual  Meeting  when  the  President  meets  the  students
attending the  meeting  for  lunch  and have  an  informal
discussion.    In  addition,  Dr.  Garami  suggested  a  “Meet
the  Professor”  session  for  the  students,  where  they  can
have  informal  discussions  with  senior  members  of  the
HMAA  and  invited  speakers.
Dr.  Garami  proposed  that  the  fee  for  the  social  functions
should  be  included  in  the  registration  fee,  which  would
be  easier  for  tax  purposes.  A  discussion  was  held  and  it
was  decided  that  the  BOD  will  revisit  the  issue  later.
However,  it  was  decided  that  members  who  want  to  pay
for  the  social  functions  at  the  time  of  registration  should
be  able  to  do  so.
President’s  lunch  with
the  students
Meet  the  Professor
events  for  students
Baffy
Dr.  Garami,
Dr.  Stadler
The  date  and  time  of  the  next  BOD  Meeting  is  May 17,  2014,  12:00 noon in  the  conference  room  of  the  Dent  Institute,  Buffalo,  New  York.
Submitted  by:
Geza  Acs,  MD,  PhD
Secretary,  HMAA