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BOD_Minutes_2013_05_04

MINUTES OF THE HUNGARIAN MEDICAL ASSOCIATION OF AMERICA BOARD OF DIRECTORS MEETING
8:00 AM, MAY 4TH, 2013, HELMSLEY’S SANDCASTLE HOTEL, SARASOTA, FLORIDA
Voting  BOD  members  present: Total  votes  10  (plus  Presidential  tie-­‐breaker)
G.  Baffy,  T.  Krisztinicz,  G.  Acs,  I.  Harangozo,  A.  Varga,  A.  Khoor,  T.  Lajos,  Z.  Garami,  P.  Leidl,  L.  Toth
Advisory  Board  President:  I.  Somkuti
Advisory  Board  Members:  I.  Krisztinicz,  L.  Mechtler  (via  Skype)
Alternate  members  present:  Z.  Gombos,  J.  Tanyi,  M.  Justin
Also  present:  I.  Stadler,  A.  Stadler,  S.  Mechtler,  L.  Csathy  (via  Skype)
Agenda  Item Presenter Discussion Action  Needed Responsible
Member
I.  Approval  of  Minutes Acs Quorum  was  established  with  10  voting  members
present.  The  Minutes  of  the  October  2012  BOD  meetings
were  approved.
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II.  Presidential  Address Baffy Dr.  Baffy  recognized  the  work  of  officers  and  BOD
members.
A  one  minute  silence  was  held  in  recognition  of  Dr.
Stephen  Frater  and  Mrs.  Charlotte  Lajos,  who  passed
away  recently.
Dr.  Baffy  reported  that  he  participated  on  the  20th
Annual  Scientific  Meeting  of  the  Hungarian  Student
Organization  of  Marosvasarhely,  where  he  offered  an
award  for  the  best  paper  presented.  The  winner  of  the
award  was  Ildiko  A.  Benedek,  who will  participate  on  our
Annual  Meeting  in  Sarasota.  Since  pediatrics  dominated
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the  meeting,  Johanna  Keri  won  an  award  for  the  best
paper  in  pediatrics  to  participate  and  present  at  the
Balatonfured  meeting.
Dr.  Baffy  reported  that  he  was  approached  by  Diamond
Congress  Kft,  who  offered  to  help  organizing  our
meetings  in  Hungary.  He  was  also approached  by  Janos
Csermak  from  Doktorevents  Kft.,  who  proposed  to
organize  and  support  Hungarian  physicians  to  participate
at  our  meeting  in  exchange  for  an  opportunity  to
promote  a  Hong  Kong  based  pharmaceutical  company’s
product.  The  BOD  will  revisit  these  proposals  under  New
Business.
Dr.  Baffy  received  several  HMAA  Fellowship  applications
from  Hungarian  physicians.  The  BOD  will  discuss  the
state  of  the  fellowship  program under  the  Student
Exchange  Program  Report.
Dr.  Baffy  reported  that  we  had  some  problems  with  the
HMAA  website  and  we  had  to  change  providers.  The  new
company  appears  to  be  superior  compared  to  the  prior
one  and  the  website  is  running  smoothly.  We  will  need
to  provide  credit  card  information  to  the  company,  as
they  do  not  accept  payment  from  our  PayPal  account.
III.  Secretary’s  Report Acs Dr.  Acs  reminded  the  BOD  of  some  follow-­‐up  items  from
the  previous  BOD  Meeting,  including  the  development  of
guidelines  for  keynote  speakers  (Dr.  Somkuti),  update  of
online  abstract  submission  forms  (Drs.  Stadler  and
Somkuti),  fee  structure  proposal  for  the  Hungary  Chapter
(Dr.  Csathy),  incentive  for  membership  dues  (Drs.  S.
Mechtler  and  Stadler),  developing  a  budget  for  the
student  exchange  program  (Dr.  L.  Mechtler)  and
archiving  of  old  HMAA  material.
Dr.  Acs  reported  that  he  participated  at  the  Student
Scientific  Conference  at  DOTE  and  gave  a  brief
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presentation  about  the  HMAA  and  the  Student  Award  on
the  closing  ceremony  with  a  very  positive  response.  He
reported  that  he  had  already  received  the  abstracts  of
the  applicants  for  this  year’s  Student  Award  and  that  the
committee  is  in  the  process  of  selecting the  winner.
IV.  Treasurer’s  Report Harangozo Dr.  Harangozo  provided  a  written  report  to  the  BOD.
Dr.  Harangozo  reported  that  the  financial  status  of  the
HMAA  is  good,  thanks  in  part  to  a  $10,000  donation  from
Mrs.  Zsigmond  in  name  of  her  late  husband.  Mrs.
Zsigmond  asked  that  the  BOD  considers a  memorial
lecture  in  her  husband’s  name  and  that  the  funds  may  be
used  to  support  invited  lecturers for  that  purpose.
A  discussion  was  held  about  the  importance  of  not  losing
money  on  our  scientific  meeting.  Dr.  Somkuti  suggested
that  we  look  at  the  details  of  the  expenses  during  the
past  5  years  and  establish  a  budget  for  the  meetings
going  forward.  The  cost  for  invited  speaker
reimbursement  and  the  student  exchange  program  were
identified  as  the  major  expenses  for  the  Association.
In  order  to  increase  our  revenue  and  solidify  our  future,
Dr.  Harangozo  called  for  annual  donations  from  the  BOD
members.  Dr.  Acs  suggested  that  members  providing
donations  may  be  recognized  as  Sustaining  Members  of
the  HMAA.
A  discussion  was  held  about  the  possibility  of  investing
some  of  our  assets.  Dr.  Somkuti  made  a  motion  to  form
an  ad  hoc  committee  which  will  consult  with  investment
advisors  to  explore  this  possibility  and  come  back  to  the
BOD  with  specific  recommendations.  Dr.  T.  Krisztinicz
seconded  the  motion.  However  no  vote  was  held  and  the
BOD  will  revisit  the  issue.
To  form  an  ad  hoc
committee  to  explore
investment  of  part  of
the  assets  of  the  HMAA.
BOD
V.  Program  Report             I.  Stadler Dr.  Stadler  has  submitted  a  written  report  to  the  BOD   None N/A4
summarizing  the  evaluation  of  the 2012  Annual  Scientific
Meeting,  which  had  112  registered  participants.
The  title  for  the  2013,  45th Annual  Scientific  Meeting  will
remain  the  same.  Suggested  topics  for  the  meeting
include  network  perspectives  in  biology  and  medicine,
obesity, inflammation  and  cancer,  cardiology,  obstetrics
and  gynecology,  surgery,  family  medicine,  pathology,
pediatrics  and  basic  biomedical  sciences.  A  memorial
lectureship  in  the  name  of  Dr.  Elemer  Zsigmond  is
planned.  Dr.  Stadler  encouraged  participants  to  submit
their  abstracts  electronically  through  the  website.
The  BOD  confirmed  that  reimbursement  for  invited
speakers  will  be  $300  for  travel  expenses  and  2  night
accommodation  for  speakers  from  the  US  and  $500  for
travel  expenses  and  3  night  accommodation  for speakers
coming  from  overseas.  Invitations  for  speakers  should  be
approved  by  Dr.  Stadler  and/or  the  President.
A  discussion  was  held  regarding  the  keynote  speaker  for
the  upcoming  meeting.  The  BOD  supported  Dr.  Garami’s
suggestion  to  invite  Dr.  Tom  Marshburn,  a physician
astronaut  who  would  talk  about  space  medicine.
VI.    Social  Program
Planning  Committee
Report
Varga Dr.  Varga  reported  to  the  BOD  that  the  feedback
regarding  the  social  programs  on  the  2012  Annual
Meeting  was  good.
Programs  planned  for  the  2013  Annual  Meeting  include
the  Opening  Reception  on  Sunday,  where  the  children
folk  ensemble  will  give  a  presentation.  The  Banquet  will
be  held  on  Wednesday  in  the  Sarasota  Yacht  Club.  On
Thursday  the  water  polo  game,  langos  party  and  the
children’s  Halloween  function  will  be  held.  An  adult
Halloween  costume  party  is  also  planned  for  that  day.
The  Kocsma  Party  will  be  held  on  Friday.  A  fishing
tournament  will  also  be  organized  depending  on  weather
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conditions.
VII.  Membership  Report S.  Mechtler Dr.  S.  Mechtler  provided  a  written  report  for  the  BOD.
He  reported  that  with  the  introduction  of  the  new
website  we  have  the  capabilities  for  on-­‐line  registration
and  dues  payment.  He  noted  that  he  still  has  some
problems  with  obtaining  an  up to  date  membership  list.
Dr.  Garami  and  Adam  Kornafeld  will  assist  him  with  this
problem.
Dr.  S.  Mechtler  further  reported  that  he  purchased  the
latest  edition  of  the  Quickbook  software  which  enables
him  to  distribute  the  yearly  dues  invoices  via  email.
A discussion  was  held  about  necessary  improvements  for
the  HMAA  website  and  decision  was  made  that  members
having  website  concerns  should  contact  Dr.  Garami.
The  BOD  clarified  that  according  to  the  HMAA  by-­‐laws,
any  licensed  healthcare  practitioner  can  be  a member  of
the  Association,  including  dentists,  pharmacists  and
biomedical  researchers,  who  should  pay  the  same
membership  dues  as  medical  doctor  members.
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VIII.  Student  Exchange
Program
L.  Mechtler Dr.  L.  Mechtler  submitted  a  written  report  to  the  BOD.
He  also  made  some  recommendation  to  the  BOD,
including:
1.  To  separate  the  student  exchange  and  fellowship
programs  as  currently  there  is  some  confusion  between
them.
2.  To  make  a  decision  whether  the  HMAA  can  support
stipends  for  non-­‐medical  doctors  (specifically  dentists
and  PhDs)  as  well  as  to  non-­‐Hungarian  students  studying
at  Hungarian  Universities  and  Hungarian  students  from
outside  of  Hungary,  who  wish  to  participate  in  the
exchange  program.
3.  He  asked  for  continued  acknowledgement  and  support
Develop  guidelines  for
Fellowship  Program  and
Communicate  with  Mr.
Balogh  regarding  their
program.
Fellowship/observership
opportunity  for  Mr.
Balogh’s  program.
Drs.  Pirko,
Tanyi  and
Gombos
Dr.  Garami6
for  Eva  Tamoga,  who  is  crucial  to  the  exchange  program.
Dr.  L.  Mechtler  reported  that  he  will  meet  with  the  new
dean  of  the  University  of  Buffalo  as  well  as  the  new
Medical  Director  of  Roswell  Park  Cancer  Center  to
discuss  the  exchange  program  with  them.
A  discussion  was  held  about  the  fellowship  program.  Dr.
Garami  made  a  motion  to  establish  a  Fellowship
Committee  headed  by  Dr.  Pirko,  and  including  Drs.  Tanyi
and  Gombos  as  members.  The  committee  will  establish
the  guidelines  for  the  fellowship  program  and  handle  the
applications.  The  BOD  agreed.
Dr.  L.  Mechtler  noted  that  there  was  some
misunderstanding  in  our  communications  with  Mr.
Balogh  from  the  Gyermekrak  Alapitvany.  Dr.  Somkuti
reminded  the  BOD that  according  to  our  prior
discussions,  on  a  trial  basis  Mr.  Balogh  agreed  to
financially  support  5-­‐6  students  to  participate  in  the
exchange  program  and  we  would  help  arrange  research
or  observership  opportunity  for  the  Hungarian  physicians
he  supports.  Dr.  Garami  proposed  that  he  is  willing  to
place  one  physician  and  support  a  J-­‐1  visa  for  him/her  if
Mr.  Balogh  provides  the  financial  support.  Dr.  L.
Mechtler  asked  the  BOD  to  appoint  a  contact  person  to
communicate  with  Mr.  Balogh.  The  BOD  decided  that  the
Fellowship  Committee  will  take  on  this  task;  Dr.  Baffy  will
communicate  with  Dr.  Pirko  in  this  regard.
IX.  Publications
Committee
Somkuti Dr.  Somkuti  reported  that  he  had  not  received  any
material  for  the  spring  issue  of  the  Archives.  He
requested  material  for  the  fall  issue.
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X.  Awards  Committee Somkuti On  behalf  of  the  Awards  Committee  Dr. Somkuti
recommended  that  we  award  Drs.  K.  Kismartoni  and  I.
Stadler  the  Lifetime  Member  Awards  this  year.  The  BOD
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agreed.
Dr.  Gombos  reminded  the  BOD  that  he  had  previously
proposed  to  establish  an  award  for  Hungarian  medical
students  from  Slovakia  to  participate  and  present  on  the
Annual  Meeting,  however,  he  received  little  response.  He
now  proposed  a  collaboration  with  the  MET  to  establish
an  award  to  provide  funding  and  opportunity  for  ethnic
Hungarian  medical  students  from  outside  of  Hungary  to
participate  and  present  at  the  Annual  Scientific  Meeting.
With  the  Board’s  support,  Dr.  Gombos  will  continue  to
work  on  this  program.  The  BOD  noted  that  the  selection
criteria  for  the  award  should  also  be  worked  out.
XI.  Public  Relations Matolcsy Dr. Matolcsy  has  submitted  no  report  to the  BOD. None N/A
XII.  New  England  Chapter
Report
Baffy Dr.  Baffy  reported  that  the  state  of  the  NEC  is  good,  they
have  15  members,  the  highest  number  so  far.
They  held  a  meeting  in  December,  2012  in
Southborough,  MA,  where  a  video  presentation  was  held
in  remembrance  of  Janos  Szentagothay’s  100th birthday.
They  planned  a  meeting  for  February  2013  with  a  lecture
by  Nobel  Laureate Dr.  Craig  Mello,  however,  he
unfortunately  had  to  cancel  due  to  inclement  weather.
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XIII.  Hungary  Chapter
Report
Csathy Dr.  Csathy  has  submitted  a  written  report  for  the  BOD.
Dr.  Csathy  requested  the  BOD  to  provide  $1000  support
for  the  Hungary  Chapter  to  improve  their  financial  status
and  support  the  Balatonfured  Conference.  Following  a
discussion  the  BOD  decided  that  we  already  provide
support  in  the  form  of  the  student  award  and  cannot
afford  further  financial  support  at  this  time.
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XIV.  Report  from
Germany
Kovacs Dr.  Kovacs  has  submitted  no  report  to  the  Board. None N/A8
XV.  Old  Business None None N/A
XVI.  New  Business With  regard  to  the  Doktorevents  Kft.  and  Mr.  Csermak’s
proposal  the  BOD  decided  that  we  do  not  wish  to  have  a
relationship  with  them.  It  was  noted  that  they  have
already  used  our  logo  and  pictures  from  our  website  to
promote  theirs.  The  BOD  decided  that  Dr.  Baffy  should
communicate  with  Mr.  Csermak  and  ask  him  to  remove
our  logo  and  pictures  from  their website  as  they  were
used  without  our  permission  and  let  him  know  that  we
do  not  wish  to  have  a  relationship  with  them.
None N/A
The  date  and  time  of  the  next  BOD  Meeting  is  October  28,  2013,  8  pm  in  the  conference  room  of  the  Helmsley  Sandcastle  Hotel.
Submitted  by:
Geza  Acs,  MD,  PhD
Secretary,  HMAA